hexpilot
GRH Finance Operations Hub
Master Your GRH Finances.
Process Faster. Reconcile with
Confidence. Stay in Control.
The free step-by-step system, templates and tools used by top Minnesota Housing Support (GRH) providers to run their finances cleanly, accurately and on time.
1:35
Get started in just
00
Days
:
16
Hours
:
15
Mins
:
25
Secs
Join the GRH Finance Hub — Free
Built for GRH Providers
24-Hour Rent Processing
Accurate Ledgers
Clean Reconciliation
Real-Time Program Balances
Learn the 3 Core Finance Systems
The Exact System Top GRH Providers Use
To Run Their Finances
01
Process County Deposits & Rent Without the Chaos
Learn a repeatable workflow from county deposit → rent preparation → Bill.com approval → ACH/check → landlord confirmation so payments move quickly and nothing gets missed.
County Deposit
Stream
Allocate
Prepare
Allocate
Done
Done
Done
Prepare Rent
Done
Done
Done
Bill.com Approval
Done
Done
Done
Payment Sent
Done
Done
Done
Landlord Confirmed
Done
Done
Done
02
Keep Client & Vendor Ledgers Reconciled
Use proven templates and reconciliation workflows to correctly allocate transactions, maintain accurate client/property balances, and quickly identify anything that doesn't match.
Client Ledger
$12,540.00
Vendor Ledger
$18,735.20
Reconciliation Summary
Matched
128
Unmatched
3
Difference
$0.00
03
Know Your Program Balance at Any Time
Build a simple reporting dashboard that brings together QBO, Bill.com, and your ledgers so you can see payments, outstanding items, and program/pool balances without digging through spreadsheets.
Program Balance Overview
Total Program Balance
$347,850.00
Outstanding Rent
$18,600.00
Unmatched Items
$2,345.00
Your Roadmap Inside the GRH Finance Operations Hub
See exactly what happens after you join, what you'll set up first, and how the system helps you move from messy records to a clean, repeatable GRH finance workflow.
1
2
3
4
Step 1 — Get the Hub Access
Instant access to the full resource kit, training videos, templates, and implementation guides.
Welcome back!
GRH Finance Operations Hub
Your practical system for clean, accurate GRH finance management.
Workflows
58
Templates
27
Checklists
16
Resources
12
Recent Activity
County Deposit Allocation Template
Rent-Payment Workflow Training
Month-End Close Checklist
Step 2 — Set Up the Core Workflow
Follow step-by-step training to set up QuickBooks Online, Bill.com, county deposit tracking, and rent-payment workflow.
18:24
QuickBooks Online Setup
16:37
Bill.com Setup & Payment Workflow
14:53
County Deposit Recording
17:09
Rent-Payment Workflow
Step 3 — Organize & Reconcile
Use the ledgers, reconciliation checklists, and allocation templates to match records, clear transactions, and gain clarity.
County Deposit Allocation Template
Date
Program / Pool
Client
Amount
Balance
5/1/24
Emergency Services
Client A
$12,000
$0.00
5/1/24
Housing Support
Client B
$8,400
$0.00
5/1/24
Senior Services
Client C
$6,000
$0.00
5/1/24
Workforce Support
Client D
$9,600
$0.00
Total Deposit
$36,000.00
$0.00
Reconciliation Checklist
Match bank transactions
Match county deposits
Verify client allocations
Review outstanding items
Confirm ledger balances
Document & close
Step 4 — Stay in Control Monthly
Track program balances, maintain accurate client and vendor ledgers, and use dashboards and reporting templates to keep everything clean going forward.
Program / Pool Balance
$842,560
Total Balance
Available
$512,430
Restricted
$210,120
Committed
$120,010
Monthly Summary
$127,840
Total Rent Collected
Jan
Feb
Mar
Apr
May
Jun
Top Vendors (YTD)
Property Mgmt Co
$124,320
Utility Co
$26,450
Maintenance LLC
$20,110
Cleaning Services
$14,460
Join the GRH Finance Hub — Free
Everything Included in the
Free GRH Finance Operations Kit
Templates, video training, dashboards, and practical resources designed specifically for Minnesota Housing Support (GRH) providers.
1
Video Training Library
1:48
QuickBooks Online setup
Bill.com setup & payment workflow
County deposit recording
Rent-payment workflow
Ledger management walkthroughs
2
Templates & Checklists
County Deposit Allocation
County
Amount
Date
Status
Hennepin
$2,450
Jul 1
✓
Ramsey
$1,820
Jul 3
✓
Anoka
$980
Jul 5
–
Dakota
$3,100
Jul 8
✓
Scott
$760
Jul 9
–
County deposit allocation template
Client ledger template
Vendor / program ledger template
Reconciliation checklist
Month-end close checklist
3
Dashboards & Reporting
Program Balance
$127,040
J
F
M
A
M
J
J
Program / pool balance dashboard
Outstanding items tracker
Payment status view
Simple reporting templates
4
Implementation Resources
GRH Workflow Guide
GRH Finance Hub
QBO Chart of Accounts Suggestions
GRH Finance Hub
Bill.com Process Guide
GRH Finance Hub
GRH-ready workflow guide
QBO chart of accounts suggestions
Bill.com process guide
Clean workflow examples
5
Support & Community
GRH Finance Hub Community
M
Welcome! Introduce yourself 👋
K
How to handle split deposits?
J
Templates & checklist Q&A
A
Month-end close question
Ask questions if you get stuck
Practical implementation help
Access to updated resources
Designed to help you do it yourself first
Get the Free GRH Finance Kit
Process payments faster
Set up clean workflows and pay vendors on time.
Reconcile with confidence
Match deposits, allocations, and ledgers with ease.
Keep balances accurate
Track program funds and avoid funding mix-ups.
Run a cleaner GRH finance system
Dashboards and reporting keep you in control.
Book a Meeting
Get it for FREE